My client is seeking an experienced Office Administrator to oversee the smooth daily operations of their office. This role encompasses a wide range of administrative responsibilities, including serving as the primary point of contact for visitors, managing office communications, and ensuring the office's overall functionality. The Office Administrator will provide vital support to senior staff members, coordinate various activities, and play a crucial role in maintaining compliance and safety standards.
This is a fully onsite role, based in Little Island
Competitive salary and benefits package
Key Responsibilities:
Office Management:
- Manage office emails and phone calls, acting as the initial contact for visitors.
- Maintain and update office management tools with relevant information.
- Handle facility requests, including stationary orders and liaising with external contractors for building maintenance and cleaning.
Administrative Support:
- Provide administrative support to senior staff, including arranging travel and accommodations, processing expenses, and managing calendars.
- Organize and coordinate site visits, including transportation, accommodations, and meeting arrangements.
- Ensure the general upkeep and organization of the office.
Onboarding and Orientation:
- Assist with onboarding new staff by scheduling interviews, medical exams, and training sessions.
- Manage the new hire orientation process, including maintaining orientation materials and creating schedules.
Well-being and Team Building:
- Coordinate well-being programs and team-building activities for employees.
- Liaise with vendors and plan both on-site and off-site team events.
Supplier Event Coordination:
- Organize the annual supplier event, ensuring its successful execution.
Health & Safety Compliance:
- Act as a member of the Health & Safety team, ensuring adherence to safety standards in accordance with the Safety, Health, and Welfare at Work Act 2005.
- Attend monthly health and safety meetings, identify and rectify safety issues as needed.
Compliance and Charitable Initiatives:
- Monitor and maintain office compliance with parent company requirements.
- Communicate compliance-related information to the team and assist with inquiries.
- Manage and monitor the charitable donation process.
Qualifications:
- Proven experience in office administration and support roles.
- Excellent communication and organizational skills.
- Proficiency in office software and tools.
- Ability to work independently and handle multiple tasks efficiently.
- Strong attention to detail and a commitment to maintaining high standards.
- Knowledge of health and safety regulations is a plus.
If you are a proactive and detail-oriented individual with a passion for office management and administration, we encourage you to apply for this exciting opportunity to contribute to our team's success.
