About the Business:
Morgan McKinley are delighted to be partnering with our client, a public sector body to aid in the provision of project managers on a contract basis to aid program delivery. As part of one of the organisations many programs, public funding has been allocated in order to support the extension of service provisions within Irelands rural communities
Key Objectives
The key objectives the Project Manager will be to provide the business with project co-ordination services of an advisory, supervisory or executive nature as may be required by the Client in the exercise and performance of any of its powers, functions and duties.
Duties And Responsibilities:
The principal duties and responsibilities of the Fund Project Manager will include some or all of the following:
· Manage delivery of the project scope in line with the PRINCE2/PMBOK Methodology, and production of necessary documents to support delivery approach;
· Ensure that the exact needs of your clients / customers are implemented;
· Actively liaise and communicate with the Intermediary Body (Government department) and other relevant stakeholders;
· Agree and implement a robust Governance and communication process at the beginning of all projects;
· Determine and agree the necessary Financial Governance and controls required for the delivery; Ensure the necessary financial reporting is delivered on an agreed frequency; Regularly review the process and improve as required
· Accountable for ensuring that everyone on the team understand his or her deliverable utilising a RACI Matrix;
· Responsible for motivating others in the project team by using an engaging communication style;
· Managing relationships with sponsors, internal and external stakeholders, and supplier teams in a multi-vendor environment. Hold suppliers and internal stakeholders to account on their deliverables.
· Management of change, dependencies, issues and risks on projects;
· Production of project plans and regular progress reports, including Financial Management reports for the project team, steering board and external audiences;
· Delivery of Financial Reporting, Risk Reporting, Progress Reporting and any other reporting required by the Managing Authority and Intermediate Body regarding the European fund grant;
· Ability to present to audit committees on all aspects of the project particularly that of financial controls and governance;
The Project can be split into the following streams and associated responsibilities:
Consultant Stream:
· SPOC for Service Operators and Consultants - set up communication channels
· Follow through on remaining tender tasks for tender (post evaluation, contracts in place)
· Establish and Maintain Consultancy Process, criteria and tracker
· Establish and maintain Cost/expense & approval tracker - maintaining repository of work conducted and costs
· Ensure that ALL selection criteria is clear and consistent
· Work with internal finance in ensuring Payments are paid to consultants & evidenced
· Validate with Service stakeholders that Consultancy work was of standard required/feedback
· Produce Post Consultancy Report
Grant Stream:
· Establish and Maintain Grant Process, criteria and tracker
· Establish and maintain Cost/expense & approval tracker - maintaining repository of work conducted and costs
· Ensure that ALL selection criteria is clear and consistent, viewable and legible for stakeholder consumption
· Review with the consultant the proposed work to be done against the selection criteria
· Work with finance in ensuring Grant Payments are paid and evidenced
· Produce Post Grant Report
General
· Work with finance to ensure that forecast/actuals tracking in place
· Work with legal on State Aid (if not already resolved)
· Maintain/expand Project plan
· Provide fortnightly/monthly steering report
· Attend EMRA meeting with DoT and LL lead
· Update EPPM accordingly (EMRA PM tool)
· Understand Fraud Management and work with LL/EMRA to ensure this is nullified/minimised
· Work with EMRA/Internal Finance and LL team on EU requests and if random Audit arises
· Produce Project Closure Report
· Standard Project management tasks, Reports, RAID, Project plan (Initial forming of the Project will be mostly completed with Plan, PID, RAID & report in place
Essential Criteria:
Please note: In order to satisfy the shortlisting panel that you meet these criteria you must explicitly reference how you meet same in your application. Failure to demonstrate these may prevent your application progressing to future shortlisting stages.
Each candidate must meet the following requirements at the time of the competition closing:
· Hold a minimum of a level 6 NFQ Level qualification in a relevant discipline;
· Have at least 3 years recent satisfactory experience of project management work, including 1 years in the management of people and projects;
· Have excellent Financial Reporting experience reporting to Government and European Authorities with a strong /particular attention to detail and accuracy in particular around tracking of selection decisions, expenses/costs and associated evidence (potential for EU Audit)
· Proven experience of engaging with Audit entities and meeting their expectations;
Desirable Attributes:
Please note: Should further shortlisting be required after essential criteria above, a selection of the following may be assessed.
The ideal candidate will also:
· Have demonstrable internal and external stakeholder management experience;
· Have proven experience in general project Management;
· Have proven risk management, issue management, and change management skills
· Have strong influencing, inter-personal and presentation skills;
· Demonstrate strong leadership, management, interpersonal and communication skills; and
· Have excellent report writing skills together with strong research and analysis skills.
Morgan McKinley is acting as an Employment Agency and references to pay rates are indicative.
BY APPLYING FOR THIS ROLE YOU ARE AGREEING TO OUR TERMS OF SERVICE WHICH TOGETHER WITH OUR PRIVACY STATEMENT GOVERN YOUR USE OF MORGAN MCKINLEY SERVICES.