Executive Assistant - Private Equity

About the Company:
Our client is a leading US-based private equity firm with a global footprint. Their team is committed to identifying and fostering growth opportunities across a variety of sectors. They maintain a high-performance, dynamic work environment and are seeking a talented and experienced Executive Assistant to support one of their Managing Directors in their Hong Kong office.

Position Overview:

The Executive Assistant will provide dedicated administrative and organizational support to one of the Managing Directors, ensuring seamless day-to-day operations. This is a high-impact role that requires exceptional multitasking skills, proactive problem-solving, and a strong ability to maintain confidentiality. The ideal candidate will have at least 6 years of relevant experience in the financial services industry and fluency in both Chinese (Mandarin and/or Cantonese) and English.

Key Responsibilities:

• Executive Support:

  • Manage the Managing Director's calendar, including scheduling meetings, appointments, and travel arrangements across multiple time zones.
  • Coordinate internal and external meetings, including preparing agendas, meeting materials, and follow-ups.
  • Handle correspondence, including drafting emails, reports, presentations, and other documents as needed.
  • Serve as the gatekeeper, prioritizing inquiries and requests to ensure the Managing Director's time is effectively managed.

• Travel & Expense Management:

  • Plan and organize complex travel itineraries, visas, and accommodations.
  • Process expense reports in a timely and accurate manner.

• Communication & Liaison:

  • Act as a point of contact between the Managing Director and internal/external stakeholders.
  • Maintain strong relationships with clients, colleagues, and vendors to ensure smooth communication and collaboration.

• Office Management & Coordination:

  • Collaborate with other Executive Assistants and teams to ensure alignment and efficiency in operations.
  • Maintain and organize records, ensuring confidentiality and compliance with company policies.

Qualifications & Requirements:

• Experience:

  • Minimum of 6 years' experience as an Executive Assistant in the financial services industry (e.g., private equity, investment banking, asset management, etc.).

• Language Skills:

  • Fluency in both Chinese (Mandarin and/or Cantonese) and English is mandatory.

• Technical Skills:

  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Familiarity with expense management tools and scheduling software is a plus.

• Key Competencies:

  • Exceptional organizational and time management skills.
  • Strong attention to detail and ability to handle multiple tasks in a fast-paced environment.
  • Excellent communication and interpersonal skills.
  • High level of professionalism, discretion, and confidentiality.
  • Proactive, resourceful, and solution-oriented mindset.