About the company
A prestigious organization in HK is seeking a highly organized and discreet Secretary to provide vital support to senior leadership in a fast-paced, professional setting.
About the role
In this role, you support managing schedules and travel arrangements by coordinating high-level meetings and preparing executive reports, this role offers a diverse range of responsibilities.
Responsibilities
- Provide comprehensive administrative support to senior executives, including schedule management, travel arrangements, and expense claims.
- Coordinate meetings, workshops, and cross-departmental projects, liaising with internal and external stakeholders.
- Assist in preparing reports, PowerPoint presentations, and executive papers for senior management.
- Manage HR-related tasks such as staff onboarding/offboarding and other administrative processes.
- Organize overseas travel, including flight and hotel bookings, and handle reimbursement procedures.
- Maintain strict confidentiality when handling sensitive information and communications.
- Perform general administrative duties and support ad-hoc projects as assigned.
Requirements
- Degree in Business Administration, Secretarial Studies, or a related field.
- At least 5+ years of experience in secretarial or administrative roles within sizable organizations.
- Strong proficiency in MS Office applications and Chinese word processing.
- Excellent communication skills in written and spoken English and Cantonese; Putonghua is an advantage.
- Ability to multitask and prioritize effectively while maintaining accuracy and attention to detail.
- High level of integrity and confidentiality when handling sensitive information.
- Strong interpersonal skills to interact professionally with all levels of staff and external stakeholders.
