Reporting to the Central Finance Manager, the key responsibilities are to:
* Lead the end-to-end administration and processing of designated grants areas.
This will involve:
o Support to partners and coordination of grant activities to ensure compliance with grant draw-down and operator payment schedules o Coordination and relationship management with multiple colleagues and stakeholders both internally and externally.
o Processing of related sales and purchase invoices o Submission of grant claims to the DoT
o Processing of EFT payment files for grant funding received
o Grant reporting, analysis and reconciliations
* Key point of contact for the Department of Transport, C&AG, internal and external stakeholders
* Lead and support the month-end grants process.
* Contribute to a strong compliance culture by ensuring robust internal controls and audit standards are achieved and maintained
* Support Grant and External audits as required and provide support for the preparation of annual Financial Statements and annual budget process
* Collaborate on projects as part of a continuous improvement program, including the utilisation of technology and financial systems to streamline business processes.
* Coordinate and assist in the development of Finance Systems upgrades, enhancements and process developments both within the team and related control cycles
* Staff mentoring & management where required
* Any other duties that may be assigned to the role
Essential criteria
* Have at least 5 years recent, relevant experience in grant management/administration, finance, or compliance with 2 years of team-lead/supervisory experience
* Strong organisation, communication, and IT skills, ability to manage multiple tasks and deadlines.
* Strong stakeholder management and interpersonal skills with a strong ability to build and maintain relationships
* Must have strong understanding of financial management and auditing project processes
* Experience of ensuring compliance with financial controls and procedures.
* Experience building and maintaining effective working relationships internal and external stakeholders.
* Strong written and verbal communication skills including report writing, presenting and public speaking, and the ability to break down financial information.
* Well-developed IT skills (Word, Excel, PowerPoint, SharePoint).
* Public Sector experience (desirable)
