Our client based in Dublin 8 is recruiting for an Executive Office Administrator to join their Communications Team on a temporary basis. Working closely with the Strategic Communications Manager, the main
responsibilities of the role will include:
Internal Communications
- Management of cross-divisional 'Information, Events and Awareness Calendar'
- Scheduling, co-ordinating and producing monthly all staff webinars (and other events as required), including preparation of content
- Scheduling and co-ordinating of content for Quarterly CEO Newsletter
- Development, implementation and monitoring of IC activities initiatives, liaising with Divisions and Departments in the development of content
- Updating content on the business' Intranet and ensuring co-ordination of materials across internal and external platforms (e.g., the organisation's TV Screens, LinkedIn, Website)
- Management of Internal Comms mailbox, responding to queries etc.
- Administrative and communications support for the organisation's Blended Working
- Preparation and delivery of updates, reports and presentations on initiatives
- Tracking, measuring and reporting of internal communications activities
Digital Communications
- Scheduling, co-ordinating and producing LinkedIn content and associated analytics and reporting
- Supporting website updates
Events & Conferences
- Liaising with external organisations to co-ordinate the organisation's participation in conferences, events etc.
- Preparing materials for conferences and events (e.g. presentations, briefing notes, branding etc.)
Administration
- Development of Executive Office processes and procedures
- Assisting with the procurement of supports and services related to Executive Office activities
Essential requirements:
- A minimum of two years' relevant and satisfactory experience of working in a busy office environment.
- Excellent verbal and written communication skills
- Intermediate to advanced level MS Office experience - particularly Word, Excel, PowerPoint and Outlook. Working experience of MS Teams and/or similar shared platforms is required plus a proven aptitude to pick up other software quickly
- Highly organised, with strong attention to detail and good numerical and analytical skills
- Experience of working with diverse teams
- Experience of undertaking and effectively managing a significant workload, including the management of concurrent departmental projects
- Ability to work on own initiative, with strong multitasking capabilities
- Ability to work to tight deadlines and prioritise tasks effectively
- Demonstrate a good understanding of, or the ability to quickly learn, the public sector working environment
- Fluency in the English language, both written and oral
Morgan McKinley is acting as an Employment Agency and references to pay rates are indicative.
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