Legal Secretary - Asset Management Support | Tokyo

Join a global leader in investment banking and asset management as a Legal Secretary supporting real estate and corporate transactions in Japan. You will play a key role in ensuring legal and regulatory compliance across over 100 investment vehicles. This is a dynamic opportunity to contribute to a global organization's governance, documentation, and legal operations while working in a collaborative and high-impact environment.

Key Responsibilities

• Handle legal administrative and corporate secretarial tasks across real estate, credit, and equity investment entities
• Manage incorporation, registration updates, and liquidation procedures for investment vehicles
• Prepare and submit filings to Japanese authorities, including corporate registry changes and board resolutions
• Act as secretary and minute-taker for internal committees and coordinate with law firms, accountants, and regulators
• Support document execution and secure seal management for real estate deals requiring hard-copy documentation
• Liaise with internal departments such as Tax, Controllers, and Operations to ensure efficient deal closings and compliance

Required Skills and Qualifications
Experience:

• 5-7 years of experience in legal administration, entity governance, or corporate secretarial work, preferably in financial services
• Strong knowledge of Japanese legal and corporate governance procedures (e.g. TMK, GK, corporate registry)

Technical Skills:

• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Experience with online government portals and legal filing systems
• Familiarity with document management systems

Soft Skills:

• High attention to detail and document accuracy
• Excellent organizational, multitasking, and interpersonal skills
• Ability to manage confidential information with discretion
• Proactive and resourceful problem solver with strong time management

Language Requirements

• Japanese: Fluent
• English: Fluent

Preferred Skills & Qualifications

• Experience managing a high volume of legal entities or regulatory filings
• Strong cross-functional coordination skills within a fast-paced, regulated environment

About the Company

Our client is a globally recognized financial services firm offering investment banking, securities, and asset management solutions. The company values diversity, inclusion, and innovation while maintaining high standards in governance and client service across global markets.

Why You'll Love Working Here

• Dynamic global role with high-impact responsibilities
• Collaborative and diverse team culture
• Clear career advancement and growth opportunities
• Exposure to cross-border legal operations and real estate transactions
• Strong focus on innovation, compliance, and professional development

Don't Miss Out - Apply Now!