Admin Assistant - Secretary - up to 25k

Position available for a Receptionist/Office Administrator; no prior secretarial experience is also welcome.

Major Responsibilities:

• Streamline and expedite the workflow of administrative and secretarial services for the team.
• Provide central administrative support professionally, managing fixed assets, coordinating budgets, procuring office supplies, handling telephone bills, and assisting with projects, workshops, events, and parties.
• Plan, organize, and coordinate overseas travel, collaborating with travel agents and hotels.
• Maintain organized records of team expenses and staff claims, ensuring timely submission.
• Assist in organizing internal and external meetings, conferences, and events as required.
• Adhere to company policies by issuing purchase orders, processing payments in Oracle, and managing staff claims in collaboration with Financial Control.
• Work closely with internal colleagues, various departments, and external counterparts, taking on roles such as Group IT ITSA, Centre Admin User Group Representative, and Leave Administrator.
• Maintain an efficient filing system, ensuring proper handling of sensitive and confidential information.
• Provide backup support for the Executive Secretary.
• Perform other related duties as assigned by the supervisor.

Requirements:

• Recognized Diploma in Business Studies or a related field, with at least 5 passes in HKCEE, including English (Syllabus B).
• Minimum of 3 years of relevant administrative and secretarial experience.
• Excellent written and spoken English and Chinese (Cantonese and Mandarin).
• Proficient in MS Office applications (Word, Excel, Power Apps, and PowerPoint).
• Strong administrative skills and organizational abilities, capable of working independently and under pressure.
• Results-oriented, self-directed, and adept at managing multiple tasks and deadlines effectively.
• A positive, detail-oriented, proactive team player with strong interpersonal and communication skills.
• Culturally adaptable and capable of working with diverse teams.
• Discreet and professional in handling confidential information.