Executive Assistant - Legal Industry 40-50k

Key Responsibilities

• Provide comprehensive secretarial support to senior executives, including scheduling meetings, handling correspondence, and managing confidential documentation.
• Prepare accurate and well-structured minutes for meetings, including Board meetings, Annual General Meetings (AGMs), and committee sessions.
• Coordinate and support logistics for large-scale industry events, conferences, and professional gatherings attended by senior legal professionals and stakeholders.
• Assist in the planning and execution of internal and external events, including venue setup, guest coordination, and materials preparation.
• Manage a wide range of administrative duties, such as documentation management, bilingual word processing, and maintaining filing systems.
• Liaise with internal departments and external stakeholders, ensuring smooth communication and follow-ups.
• Handle multiple tasks efficiently while maintaining attention to detail under pressure.

Requirements

• Bachelor's degree in Business Administration, Management, or a related discipline with formal secretarial training.
• Minimum of 5 years of solid secretarial experience, preferably supporting senior-level executives.
• Excellent command of spoken and written English; proficiency in Putonghua is an advantage.
• Demonstrated experience in preparing minutes of meetings and coordinating events.
• High proficiency in Microsoft Office Suite and other computer applications, with strong bilingual word processing and documentation management skills.
• Well-organized, detail-oriented, and capable of managing multiple priorities in a fast-paced environment.
• Immediate availability is highly preferred.