Fantastic opportunity for a strong IRL payroll lead with a leading Ecommerce and Retail brand based in Swords.
- Flexitime
- 4days on site per week
- Parking
Reporting to the Group Head of HR, this is a standalone permanent role available either in a full-time capacity, or on a four-day week basis. Ideally, the candidate will have minimum 3 - 5 years' experience in a similar role, is IPASS qualified and preferably is a current IPASS member.
This role will suit someone who likes to manage their own time day and desk and be responsible for ensuring accurate and timely payroll processing of a weekly payroll and two monthly payrolls for approx. 800 payslips. You will maintaining employee payroll records, supporting the HR and Finance Teams with various reporting, analysis and ongoing ad hoc tasks. The role requires strong attention to detail, confidentiality, and a solid understanding of payroll and T&A systems functionality.
Key Responsibilities:
Payroll Processing:
- Manage the end-to-end payroll process, including calculating and processing weekly and monthly payrolls for all employees
- Process all payroll deductions, including pensions, unions dues, maternity pay, sick pay etc.
- Maintain all staff records from set up of new hires, acceptance of new employees into payroll and T&A systems, and completing social welfare forms related to payroll as required
- Validate, correct and input data received to agreed deadlines
- Handle routine, non-routine and complex colleague queries regarding payroll and HR related issues. This will include liaising with both internal and external contacts including People Managers, Revenue etc.
- Support the People Managers in the processing of their Teams payrolls to ensure payments, payslips and reports are produced accurately and on time
- Liaise with finance to ensure timely and accurate payroll reconciliation
- Liaising with HR team on any staff / compliance issues as required
- Maintenance of filing system in organised manner for all payroll records
- Assist the Finance team with external auditors and tax advisors as required
- Effectively plan and manage own workload, managing, servicing and delivering company payrolls to agreed deadlines.
Sage Payroll and T&A Systems Management:
- Oversee the operation and maintenance of Sage Payroll software and support the T&A systems management
- Ensure integration between Sage Payroll and the T&A systems is working smoothly and accurately.
Compliance & Reporting:
- Ensure full compliance with statutory regulations
- Manage year-end procedures and submissions
- Provide accurate payroll reports for management, HR & Finance Teams, and external bodies (e.g. Revenue, Company auditors).
Employee Support:
- Act as the primary point of contact for payroll-related inquiries from employees
- Address discrepancies or issues raised by employees in a timely and professional manner.
Data Management:
- Maintain and update employee records in relation to pay, deductions, and attendance
- Ensure the confidentiality and security of payroll data.
Continuous Improvement:
- Continuously assess and recommend improvements in payroll systems and processes to enhance efficiency and accuracy
- This job specification is designed to provide a general overview of the role of Payroll Manager. It may evolve as the business grows or if other tasks are identified as necessary.
Required Skills & Qualifications:
- Experience working in a high volume payroll operations environment as a Payroll Manager or similar role
- Preferably experience with Sage Payroll, or other payroll systems, HR Systems and T&A systems
- Strong knowledge of Irish payroll legislation, tax compliance requirements, Revenue reporting, pensions, welfare requirements and statutory leaves requirements
- Proficiency in Microsoft Excel and the MS Office suite
- IPASS qualified preferable.
Person Profile:
- Strong track record in managing / supporting Payroll & HR projects married with effective upward communication to Senior Management
- Excellent attention to detail and accuracy in handling of payroll data and employee data
- Demonstrates a comprehensive knowledge of current payroll legislation
- Enthusiastic and ambitious with a strong work ethic and flexible work attitude
- Strong organisational and time management skills, with the ability to manage multiple tasks and meet deadlines
- Excellent communication skills with the ability to handle sensitive employee matters professionally
- Team player with ability to contribute both individually and as part of a small team
- Strong numerical and analytical skills
- Experience in the retail sector or other high-volume payroll processing industry.
