Permanent | Hybrid | Public Sector
Our Public Sector client is looking for a HR Executive Assistant to join their Organisational Development team.
Key Responsibilities:
Onboarding -
- Manages the day one experience for new joiners and ensure best practice handover to the relevant manager.
- Manage the quarterly strategic induction process to maximise positive employee experience across day one in our Dublin HQ and the two-day regional familiarisation.
Learning & Development -
- Supports Learning Academy delivery through effective scheduling, promotion, coordination, monitoring, evaluation and effective reporting of training initiatives by maintaining relevant data on the management information system (MIS)
- Support OD Executive in all aspects of the Tuition Aid process from capturing data from the performance and development system, communicating outcomes and administration around financing and completions.
Performance & Effectiveness -
- Manages the probation review process for all new joiners, ensuring manager and employee completion.
- Supports the annual Performance and Development process through provision of systems support, communication, monitoring and production of reports for the performance and development review boards.
- Supports the OD executive and external suppliers in the delivery of IDA Mentoring and coaching programmes.
Communications -
- Manages the learning email box and communicates effectively with internal stakeholders and suppliers.
- Liaises with all specialists within HR&OD team to bring together relevant and engaging content for the monthly HR&OD newsletter to all staff.
- Prepares the monthly HR&OD report for circulation to the Management Committee.
Employee Engagement -
- Assists OD Executive and relevant supplier in preparing for and executing the Employee Survey.
- Supports OD Executive in coordination of post survey interventions.
Early Careers -
- Supports the company Graduate programme Lead in the coordination of graduate programme rotations and events.
- Plays active role in the graduate recruitment process to include supporting delivery of multiple assessment centres.
HR Systems -
- Active role in implementation and roll out of LMS (Learning Management System) and TMS (Talent Management System)
- Maintains and validates data on the LMS and TMS.
HR Operations -
- Supports recruitment competitions at level B as required.
- Provides cover support for HR Operations level B as required.
Key Competencies Required:
- Communications & Personal Effectiveness,
- Client Focused Relationship Building,
- Negotiation & influencing,
- Project Management,
- Networking,
Additional Requirements:
- Ability to work well under pressure, flexibly as a member of a team and independently on own initiative in terms of time worked and tasks undertaken.
- A relevant Level 8 third level business/sector related degree recognised on the National Qualification Framework is essential.
- Experience in the area of HR is preferable but not essential.
- Excellent IT skills in areas of PowerPoint, Word and Excel.
- Absolute confidentiality and discretion will be expected.
- This role will require limited domestic travel and flexible working hours.
