Project Coordinator - Athlone
Morgan McKinley is delighted to be working in exclusive partnership with our client, a leading pharmaceutical organisation undergoing a multi-million euro expansion in Athlone, to assist in the recruitment of a Project Coordinator to support this exciting phase of growth.
Role Overview
As a key member of the administrative and project support function, the Project Coordinator will provide essential organisational, operational, and administrative support to ensure the smooth execution of departmental activities. The successful candidate will be proactive, adaptable, and capable of managing a varied workload in a fast-paced environment.
Key Responsibilities
- Office Supply Management: Monitor and maintain office supply inventory to ensure efficient daily operations.
- Purchase Orders & Expenses: Raise purchase orders for team events, process team expenses, and ensure adherence to company policies.
- Calendar & Meeting Coordination: Schedule meetings and appointments, manage calendars, and coordinate room bookings with both internal and external stakeholders.
- Travel & Expense Support: Arrange travel including flights, accommodation, and transfers; prepare monthly expense reports.
- Meeting & Event Support: Organise internal meetings and external client visits, including catering, visitor access, and booking hotel/restaurant reservations.
- Agenda & Minutes Management: Prepare meeting agendas, take accurate minutes, and distribute promptly to relevant stakeholders.
- KPI Data Administration: Collect and consolidate KPI data for reporting and presentation to management.
- Distribution List Management: Maintain updated and accurate internal distribution lists.
- General Administrative Support: Perform additional administrative duties as required to support the wider team.
Skills & Experience
- Strong organisational and time management skills with the ability to prioritise effectively.
- Previous experience in a fast-paced administrative role within a dynamic office environment.
- Familiarity with expense management systems and scheduling tools advantageous.
- Strong initiative, resourcefulness, and collaboration skills.
- Excellent verbal and written communication abilities.
- High level of proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Exceptional attention to detail with a proactive approach to problem-solving.
- Ability to handle confidential information with discretion and professionalism.
Contract & Working Arrangement
- Duration: 12 months (with strong possibility of extension subject to performance and business needs)
- Location: Onsite in Athlone
