Join a prestigious global law firm as an Office Manager and take ownership of daily operations and infrastructure management. This is a high-impact role where you'll ensure smooth, secure, and efficient functioning of local and global workplace services. If you're a seasoned leader with a passion for operational excellence and cross-cultural collaboration, this opportunity is for you.
Key Responsibilities
- Oversee office space management, relocations, leasing, and refurbishment projects with strong attention to space efficiency
- Ensure compliance with global standards and Japanese regulations, including sustainability and real estate protocols
- Manage budgets, vendor contracts, landlord relations, and reporting on rent and facility costs
- Supervise office maintenance, security systems, and emergency readiness
- Lead local sustainability initiatives and environmental impact reporting
- Manage and support administrative and facilities teams, ensuring seamless day-to-day operations
- Coordinate onboarding logistics, event planning, mailroom services, and CSR-related activities
Required Skills and Qualifications
Experience:
- 5+ years of office management experience in a corporate or professional services setting
- Proven leadership in operations, facilities, or administration
Soft Skills:
- Highly organized, calm under pressure, with multitasking ability
- Excellent interpersonal and cross-team collaboration skills
- Proactive, detail-oriented, and committed to service excellence
Language Requirements
- Japanese: Native
- English: Intermediate to Business level
Preferred Skills & Qualifications
- Experience working with international teams and stakeholders
- Familiarity with sustainability compliance and vendor management in global environments
- Previous experience in a legal, financial, or consulting firm is a plus
About the Company
This global law firm is recognized for its deep legal expertise and strong presence in key global markets. The Tokyo office is one of the largest in Japan and offers comprehensive legal support across corporate, M&A, finance, energy, IP, antitrust, and real estate. The company prides itself on collaboration, client focus, and fostering professional growth in a diverse and dynamic workplace.
Why You'll Love Working Here
- Work with global colleagues in an inclusive and professional culture
- Be part of a firm that values growth, collaboration, and authenticity
- Enjoy competitive compensation and evolving employee benefits
- Drive meaningful operational impact across local and global offices
- Contribute to sustainability and social responsibility in your work
Don't Miss Out - Apply Now!
