Executive Assistant - Investment Firm

About our client:

They are a global investment management firm that specializes in alternative investments, head quartered in the US.

About the role:

The Executive Assistant will provide high-level administrative support to multiple senior executives in a fast-paced, dynamic environment.

The ideal candidate will have excellent organizational, communication, and interpersonal skills, a strong attention to detail, and the ability to manage multiple tasks simultaneously with stakeholders in US, Europe and Asia. This role demands a highly professional, motivated, and dependable individual who is capable of handling confidential matters with discretion and responding to challenges with flexibility and ease.

Key Responsibilities:

• Calendar Management: Efficiently manage and prioritize multiple senior executives' calendars, scheduling meetings, appointments, and travel arrangements with attention to detail and time sensitivity.
• Travel Coordination: Organize and manage travel itineraries, ensuring all logistical details are in place, including flights, hotel accommodations, and ground transportation.
• Expense Management: Prepare and process expense reports accurately and in a timely manner, ensuring compliance with company policies.
• Communication: Serve as the first point of contact for internal and external inquiries, including answering calls and emails in a professional and prompt manner.
• General Administrative Support: Provide general administrative support such as preparing reports, drafting and editing correspondence, managing filing systems, and assisting with project coordination as needed.
• Confidentiality: Handle sensitive and confidential information with the highest level of discretion and integrity.
• Facilities Support: Act as the point of contact for facilities-related matters in the region, ensuring a well-functioning office environment and addressing any facilities-related needs.
• Team Collaboration: Work closely with the administrative team, collaborating on various tasks and providing backup support when needed, ensuring continuity of operations.
• Professionalism and Proactivity: Be highly motivated, proactive, and responsive to the needs of the executives and the team. Ensure that all tasks are completed in a timely and efficient manner, anticipating needs and addressing them before they arise.

Qualifications:

• Proven 10 years of experience as an Executive Assistant or in a similar administrative role, within the financial services or investment management industry in Singapore.
• Exceptional organizational skills with the ability to prioritize tasks, manage competing demands, and work effectively under pressure in a fast-paced environment.
• Strong verbal and written communication skills, with the ability to communicate effectively and professionally at all levels.
• High level of proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.

How To Apply

If you are interested in this role and would like to discuss the opportunity further please click apply now for more information.

Only shortlisted candidates will be responded to, therefore if you do not receive a reply within 14 days please accept this as notification that you have not been shortlisted.

Morgan McKinley

EA Licence No: 11C5502EAP

Personnel ID: Benedicte Chaleat Slocombe

EAP Registration No: R1441484