Placement Role: Senior Finance Business Project Manager
Start: Immediate
Contract: 6 month probation with aim for a 12 month contract/ Hybrid working Office located in Dublin.
Background
The organization has a wide range of responsibilities in relation to public transport in Ireland and some additional responsibilities specifically within the Greater Dublin Area.
They have embarked on a business transformation programme which will be enabled with a new finance solution where five existing finance systems will be consolidated into one overall common standard design. The new solution will also support future growth and align to a new finance operating model. The programme vision below emphasises the importance and need for change:
"Provide a unified Finance platform for the whole enterprise, which is flexible to meet the business needs, providing a single source of truth."
In addition, the programme will enable the organization to achieve its 6 strategic business objectives:
Provide a unified finance system for the whole enterprise which is flexible to meet the business needs, providing a single source of truth;
Enable adoption of finance process leading practices - standardised, efficient, leverage automation and technology;
Finance move to a business partner role providing insight and challenging organisational decision making;
Delivery of the project on time within the budget to the required benefits realisation and enable implementation within the agreed timelines;
Ensure robust controls and governance are incorporated in the project and new system while ensuring efficiency of operations, i.e. ensure we have controls at the right level; and
Align to the Information and Communications Technology (ICT) Strategy - cloud first mindset.
As part of the new finance operating model, a new centralised finance centre of expertise has been established, with a requirement for a Senior Finance Business Project Manager to play a key role in the planning, design, and implementation of the multiple finance projects undertaken, with a focus on the finance business readiness for implementation and the establishment of robust financial governance and control.
Our finance team will undergo significant transformation, moving from siloed operations to a more centralised and streamlined operating model, enhancing efficiency and consistency across the organization. Where previously we monitored from a distance the financial operations of our service providers, we are changing strategy to be more involved at a granular level of our payment operations.
The consolidation into a single ERP and the integration of an advanced automated reconciliation tool will greatly improve financial controls and transparency. This shift is crucial for ensuring revenue assurance, particularly with the rise of contactless payments, enabling precise tracking and reconciliation of all transactions. Enhanced monitoring capabilities will also support proactive management of service providers and their performance, ensuring compliance and optimising revenue collection.
Reporting directly to the Head of Technology Finance and Treasury, the individual will also work closely with the Financial Controller and Finance System project director.
The Senior Finance Business Project Manager shall undertake tasks including but not limited to those listed below to the highest standards:
Role:
The Senior Finance Business Project Manager will have responsibility & accountability for:
- Detailed planning, developing and supporting delivery of the multiple finance projects with a focus on the finance business readiness for implementation, through co-ordinating with the relevant stakeholders across the finance projects;
- Responsible for planning and co-ordinating with the Process Design Authority and Finance Design Authority;
- Assisting in defining future requirements for the finance team, job specifications, and gap analysis with responsibility for delivery of project information including business requirement documentation, stakeholder analysis, timelines, budgets, resource allocation, scope, and definition of projects;
- Support the production and delivery of quality finance documentation for presentation to the Finance Design Authority and ensure that key finance (and non-finance) stakeholders have been consulted and approved financial designs and proposals;
- Ensure finance dependencies and deliverables across all projects and workstreams are tracked and managed;
- Ensure all financial risks and dependencies are identified, managed and monitored, and communicated to senior finance management;
- Ensuring clear open communication with multiple stakeholders including financial management system project, financial reconciliations solution, external financial control environment, vendors and other finance team members to ensure that all aspects of financial planning, design, and controls are incorporated and the finance operating model;
- Support the existing operational teams in planning for transition and drive process improvement and efficiencies in the intervening period;
- Apply a structured methodology and lead the planning activities across finance projects, enabling implementation within agreed timelines;
- Create clear and attainable project objectives and deliverables, building project requirements and managing time and quality (scope);
- Manage all aspects from planning to implementation of projects from end to end including any and all phases of the project life cycle while incorporating SDLC practices that are suitable for each project;
- Work closely with relevant departments to manage assigned projects in line with business and project objectives;
- Project cost management including effort estimating and managing baseline versus actual costs;
- Compile weekly Project Board reports for all ongoing projects to include tracking to deliverables and interdependencies;
- Compile bi-weekly Finance Management reports for all ongoing projects to include tracking to deliverables and interdependencies across all finance projects and operations (including Global Process Owners); and
- Assist on other ad hoc items as they arise.
This person will report directly into the Head of Technology Finance and Treasury.
Note: The functions and responsibilities initially assigned to the position are based on the current organisational requirements and may be changed from time to time. The person appointed requires the flexibility to fulfil other roles and responsibilities at a similar level within the organization.
The person:
We require an individual who has extensive project management experience working across multiple interdependent finance projects. The individual needs to have experience working in complex, multi-priority and matrixed organisations, and expertise dealing with both technical and non-technical stakeholders.
- 5+ years' satisfactory relevant experience working as a Senior Project Manager with a project management accreditation (PMP, Degree, Dip, PMBOK, PRINCE2 or equivalent);
- A professional accountancy qualification and be admitted to membership of a recognised professional body of accountants;
- Experience in leading multiple interdependent works teams, projects, and finance transformation;
- Well-developed leadership and management ability with exceptional communication skills, both written and verbal;
- Ability to influence others and move toward a common vision or goal and ability to clearly articulate messages to a variety of audiences;
- Organized with a natural inclination for planning strategy and tactics and ability to influence others and move toward a common vision or goal and ability to clearly articulate messages to a variety of audiences;
- Demonstrated commercial acumen, and detailed knowledge of project financial management;
- Organized with a natural inclination for planning strategy and tactics; and
Flexible and adaptable with an ability to work in ambiguous situations
Morgan McKinley is acting as an Employment Agency and references to pay rates are indicative.
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