An international asset management firm is seeking an experienced Office Manager to support daily operations and create a smooth, efficient, and professional workplace environment in Tokyo. This role plays a critical part in supporting employees and leadership while coordinating with global teams. It is ideal for candidates with strong administrative, coordination, and communication skills who thrive in an international financial services environment.
Key Responsibilities
- Oversee daily office operations, including supplies management and vendor coordination
- Coordinate with global and regional IT teams and manage local IT vendors to ensure system stability
- Maintain a safe, secure, and compliant workplace, including business continuity planning
- Arrange domestic and international travel and accommodations for employees and visiting staff
- Provide broad administrative support and assist with internal events and off-site activities
- Process invoices, manage staff expense submissions, and support related finance tasks
- Administer employee benefits and support daily activities for Compliance and Legal teams
Required Skills and Qualifications
Experience:
- 3-5 years of experience in office management or administrative roles
- Bachelor's degree or higher
Soft Skills:
- Strong planning, organisational, and time-management skills
- Excellent interpersonal communication and teamwork abilities
- Sound judgement with strong problem-solving capabilities
Language Requirements:
- Japanese: Native level
- English: Intermediate to Business level
Preferred Skills & Qualifications
- Experience working in financial services, asset management, or professional services environments
- Ability to work independently while collaborating with global stakeholders
About the Company
The company is a European-headquartered international asset management firm with a long-standing presence in Japan since 2005. It delivers investment solutions to institutional clients, offering global equity and fixed-income strategies supported by extensive international investment expertise. The firm values professionalism, collaboration, and long-term growth.
Why You'll Love Working Here
- Competitive compensation package (¥8M-¥11M)
- Stable yet growing international company
- Flexible working arrangements, including remote work and flex-time
- Global, multicultural working environment
- Opportunity to support senior leadership in a respected asset management firm
Don't Miss Out - Apply Now!
