18 month contract | Fully on-site | Multinational tech company
Responsibilities
- Calendar Management and Meeting Logistics: Helps to prepare meeting setting (e.g., booking rooms, troubleshooting virtual settings, providing food). Learns to manage ambiguous situations, with direct guidance from senior colleagues.
- Event Coordination and Logistics: Supports team experience activities as needed. Assists team with execution of event logistics (e.g., set up, tear down, catering arrangements) under the direction of senior colleagues. Supports team morale and building team dynamics.
- Resource Management (Hardware/Supply Management, Purchase/Expense Management Financial Management): Proactively manages supply inventories (e.g., store room, hardware, office supplies, snacks) as needed. Begins learning discretionary budgeting and company finance policies. Relies on guidance from senior colleagues.
- Space Management and Planning: Assists with team space move logistics as necessary.
- Team Management Support (Headcount Management, Recruitment, Onboarding/Offboarding): Helps to provides onboarding support for new employees, vendors, and interns, under the direction of senior team members (e.g., ordering new hire equipment, setting up workstations, distribution lists, security groups).
Preferred qualifications
- Associate's Degree in relevant field (e.g., Business Administration, Human Resources [HR], Marketing, Communications, Psychology, Sociology) OR equivalent experience.
- 1+ year(s) Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, and basic administration work
